Bylaws of the Maine Combined Training Association
(last revised in Oct 1998)
Article 1. NAME
The name of this association shall be the Maine Combined Training Association (MeCTA).
Article 2. PURPOSE
The purpose of this association shall be to promote the sport of combined training in Maine through support of amateur competitions, promotion of safety and fairness, educational opportunities and providing a means of communication among people involved in the sport through regular publications and meetings.
Article 3. FISCAL YEAR
The fiscal year and membership year shall be from January 1 to December 31.
Article 4. MEMBERSHIP
Section 1. Membership in the association shall be open, immediately upon payment of dues, to all persons interested in combined training. The association shall furnish the application for membership.
Section 2. Membership shall consist of two classes – individual and family. Individual members shall have one (1) vote. A family membership consists of two or more persons of the same home and is limited to one (1) vote.
Section 3a. Annual dues shall be set by the Board of Directors. Dues become due and payable January 1 of each year.
Section 3b. Members who have not paid their dues by March 1 will be removed from the membership list. Dues paid from November 1 through December 31 will receive membership for that two (2) month period as well as the following year.
Section 4. The Board of Directors, by an affirmative majority vote, may expel a member for just cause provided:
a. The member is notified thirty (30) days prior to the meeting of the Board of Directors.
b. He has the right to appeal at that meeting.
c. Expulsion shall be for one year only.
d. Dues are nonrefundable.
Section 5. The state shall be divided into six regions (as follows) and each member shall be assigned to an region according to his/her mailing address.
Region 1: Aroostock County
Region 2: Penobscot, Piscataquis, Hancock, Washington, and Somerset Counties
Region 3: Waldo, Lincoln, and Knox Counties
Region 4: Kennebec and Franklin Counties
Region 5: Androscoggin and Oxford Counties
Region 6: Sagadahoc, Cumberland, and York Counties
Region 0: out of state
Article 5. OFFICERS AND BOARD OF DIRECTORS
Section 1. The officers of this association shall consist of a President, a Vice President, a Secretary, a Treasurer of Finance, and a Treasurer of Membership.
Section 2. Each officer shall serve as a member of the Board of Directors. Two regional representatives from each region (see Article 4, Section 5) shall serve as members of the Board of Directors. The president ex-officio shall serve on the Board of Directors.
Section 3. Election of the officers shall be held at the annual meeting every two years. Election of regional representatives shall be held at the annual meeting every year. Candidates receiving the most votes cast shall be elected. Notification of the annual meeting and ballots shall be issued to the voting membership not less than 30 days prior to the annual meeting and returned and opened at said annual meeting. A ballot may be returned to the secretary in advance of the meeting. Meetings of members shall be held at the time and location specified by the President in the notice of said meeting.
Section 4. Nominations for officers and regional representatives shall be made by the Board of Directors.
Section 5. Chairpersons of standing committees appointed by the President, and approved by the officers and regional representatives, shall serve on the Board of Directors.
Article 6. DUTIES OF THE OFFICERS
Section 1. The president shall preside at all meetings. The president shall, with the secretary, sign all written contracts. The president shall appoint chairpersons of all standing and special committees, subject to approval by the Board of Directors.
Section 2. The vice president shall perform the duties of the president in his/her absence.
Section 3. The treasurer of finance shall keep all accounts of the association, and present a financial report at each meeting.
The treasurer of membership shall collect the dues and will keep a complete list of members in good standing.
Section 4. The secretary shall keep a record of the proceedings of the Association, provide a written copy of such to the officers and regional representatives prior to the next meeting, and handle all correspondence.
Article 7. DUTIES OF THE BOARD OF DIRECTORS
Section 1. The Board shall consist of the officers, the regional representatives, and president ex-officio and chairpersons of standing committees.
Section 2. The regional representative shall be responsible for coordinating Association meetings and activities within his/her region. He/she shall communicate news, schedules, and information of interest to the Association members through regular contributions to the newsletter.
Section 3. The Board of Directors shall manage the business and affairs of the Association, and shall have the power from time to time to establish committees, including an Executive committee consisting of the president, vice president, treasurer and secretary to carry out the business of the Association.
Section 4. One third of the membership of the Board shall constitute a quorum for the transaction of business.
Section 5. Any vacancy on the Board may be filled by the affirmative vote of a majority of the remaining directors.
Section 6. The board shall have the authority to impose compliance with MeCTA Safety and Fairness Rules at MeCTA-affiliated events.
Article 7a. DUTIES OF THE EXECUTIVE COMMITTEE
The executive committee shall lend guidance in the implementation and disposition of programs approved by the Board of Directors or membership. This committee may handle emergency business considered too urgent to have a Board of Directors meeting. They may make recommendations to the Board of Directors. A quorum shall consist of three (3) committee members. Any action of the executive committee must be reported to the Board of Directors at their next meeting.
Article 8. DISSOLUTION
In the event of dissolution of this Association, its assets are irrevocably dedicated to an exempt purpose as defined by the Internal Revenue Code. The Board of Directors shall, on such occasions, determine to which such exempt purpose such assets shall be distributed.
Article 9. AMENDMENT OF BYLAWS
These Bylaws may be amended at the written request of any member and the recommendations of the Board of Directors with approval by a majority of membership ballots returned. Ballots shall be issued not less than thirty (30) days prior to the proposed amendment change and shall be returned to the secretary.
Article 10. INDEMNIFICATION
The Association shall indemnify any person who is or was a director, officer, employee or agent of the corporation or who is or was serving in another capacity at the request of the corporation to the extent authorized by law, and may purchase and maintain liability insurance on behalf of such persons or to protect itself against liability for such indemnification to the extent authorized by law.
